FAQ

How Do I Become A Member?
If you would like to become a member, please complete the Membership-Commitment-Form.

I’m a returning member. What should I do?

If you’re a returning member, please complete the  above Membership-Commitment-Form

and check the returning member option.

What commitment am I making by becoming a member?
Membership includes making an annual tax deductible donation of $100 to Otsego County Community Foundation of which $5000 will be granted to the winning organization and the remainder put into the Community Fund. Members commit to fulfilling that donation amount even if they did not vote for the selected charity. If a member is unable to attend the meeting they will give their check to another member to deliver on their behalf or mail their check in advance or within three (3) business days following the meeting. Attendance at meetings is not mandatory but the donation is.

Membership is for a one (1) year period of time and will renew automatically unless notice is given. Members may withdraw at any time.

I’m a new member, what should I expect at a meeting?
Expect to be greeted by a Committee member and asked to sign-in at the check-in table. There will be time for mingling with other fabulous, like-minded women.

Generally, our meetings will go as follows:

5:30 pm – Check-in, write your check and mingle

6:00 pm – Meeting begins

  • Opening remarks
  • The charity that received the funds from the previous meeting will be asked to say a few words of thanks and tell the group how their donations were/will be used and what the impact their donations made on the organization.
  • An explanation of the charity selection and voting process is given.
  • Three (3) nominated charities will be selected at random from the hat.
  • The nominating member from those three (3) charities will each have five (5) minutes to present their charity to the group (no PowerPoint or collateral materials, please). A brief Q&A will follow each presenter.
  • Members will submit their anonymous ballot and the votes are tabulated.
  • The charity with the most votes is announced.
  • You just did something amazing and impactful.

7:00 pm – Meeting is adjourned

How long do the meetings last?
Meetings will take no more than an hour. We aim to start promptly at 6:00pm. If you wish to come earlier there will be opportunities to socialize before the formal part of the one-hour meeting.

What if I cannot attend a meeting?
If you cannot attend the meeting you should do one of the following:

  • Give your $100 check to a trusted friend who is attending the meeting.
  • Mail your $100 check before the meeting or within three (3) days after the meeting to the OCCF
  • Absent members cannot vote by proxy

Can I bring a friend to a meeting?
Yes! We are always looking for women who want to GIVE BIG. Please invite your friends, neighbors, daughters, co-workers to become a member today.

Is membership limited to 100 women?
Absolutely not! If we can make a BIG impact with 100 women, why not grow and make an even BIGGER difference? The more the merrier we say, as long as we have room at the venue we will continue to take members.  If we exceed capacity at the venue we will start a priority list for the next event. The winning organization will not receive any more than $5000. Based on final numbers there may be additional grants awarded.

What do you do with my personal information?
The OCCF collects your personal information (including name, email address, phone number, and mailing address) strictly for the purpose of keeping in contact with our members. Our database is used for administrative purposes only.

We will not sell, give, or otherwise share your personal information with any third party. Ever. We may occasionally recognize our members via social media and other media. If you want to remain anonymous you must let us know at the time of joining.

How do I nominate a charity?
Once you join the group you may nominate a charity by completing the Nomination Form and submitting it prior to the deadline. An organization may only be nominated by a member.

If a member has an affiliation with a charity, i.e. they are an officer, board member, employee or volunteer, they are allowed to nominate that charity and present on its behalf.

Do I have to nominate a charity?
No. Many women like to just show up and give. While all members have the opportunity to nominate a charity, it is not a requirement of membership.

Can a charity be nominated more than once?
Each member can only nominate one charity per meeting, however multiple members can nominate the same charity, increasing the charities chances to be one of the three charities drawn.  The name of the member on the drawn nomination form will give the presentation. However, the same charity may not be drawn more than once to present.

Is my donation tax deductible?
Yes. Tax receipts will be mailed to you with in one month of the event, which is why we collect your current address. If you have not received your tax receipt within a reasonable amount of time, please contact us.

Can I just send the donation to the charity myself?
Sorry, no. The goal is to make one BIG donation on behalf the group. To make a BIG impact, we want to give thousands of dollars at the end of each meeting. The only way to do that is to make each member’s donation part of the larger donation. This is the power of being a member. We also need to be able to track your donations so you get credit for the donation and remain in good standing. Only members in good standing can nominate and vote.

How much of my donation goes to the administration costs of the program?
Absolutely zero! Our operating expenses are offset by generous sponsor donations. $5000 of the funds donated at the meeting goes directly to the selected charity and the remainder goes to the Community Fund.